7 Free Vehicle Repair Invoice Templates

As a car garage or service shop owner, you can understand that when a client comes in with a vehicle, it’s almost impossible to tell him exactly how much the repair or service work will cost because before you complete the work, you can’t be sure how much to charge him. You can either ask him for more money and scare him or you can quote lower price and make loss in the business. Because of these reasons, usually clients wait to receive a detailed invoice from the service shop after their vehicle is serviced or repaired completely. This invoice is the formal and official document that includes details of services you provided along with costs and charges for each of them. Take a look below and find very simple instructions to prepare a Vehicle Invoice by yourself.

Key elements to include in a Vehicle Invoice:

  • Name of your car garage or vehicle repair company
  • Name of the client or car owner
  • Date on which you repaired the car and date on which you prepared the invoice
  • Reference number of the invoice
  • Details of services or repairs you done on the vehicle
  • Charges for each part of the repair i.e. cost of parts and repair service charges
  • Method of payment along with terms and conditions
  • Your full name and signature

Guidelines for Vehicle Invoice Format:

  • Start the invoice with most basic elements i.e. the name of your garage or service shop and it’s complete address. If you want, you can also include your phone number at the top as well.
  • Clearly address the client or car owner who brought the car to your garage.
  • Enlist the details of the car i.e. registration number, color, condition etc.
  • Mention the date on which you received the car and the date of preparing the invoice.
  • In the main body of the invoice, you need to enlist all the details of services and works done on the car. If it was some kind of repair, mention it specifically and if it was just service, include it’s details. At this stage, you changed any parts and the client didn’t pay for them, enlist them too in bullet points.
  • As agreed with the client, mention the charges and costs of each service and repair done on the vehicle. This includes the cost of parts changed or repaired and your service charges. Add total amount of the invoice at the end.
  • Clearly enlist all the terms and conditions about the invoice and payment. If you want to find out that the client has received the invoice, ask him to send you a notification or inform you on phone along with the factor that if you want to be paid in full or with installments. If you want to receive cash payment or check, mention that too here.
  • Clearly state the due date for the payment of the invoice. This part is very important because here you make sure that you are paid in time. Give reasonable timeline to the client but don’t give him more than 10 days to make a decision.
  • Put your full name at the end of the invoice and sign it.

Here is preview of a Free Sample Vehicle Repair Invoice Template created by FreeInvoiceTemplates.org,

Auto Repair Invoice Template

Click here to download this Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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Here is a Preview of a Free Vehicle Repair Invoice Template

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Here is a Download Link of This Free Vehicle Repair Invoice Template

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